The special provisions for the Wine Vision Open Balkan event are adopted under Article 23, paragraph 3 of the General Rules and form an integral part of this text.
Introductory Provision
This text comprises the General Rules of Participation at Belgrade Fair Events and the Special Provisions for the Wine Vision Open Balkan event, adopted under Article 23, paragraph 3 of the General Rules. The special provisions are marked in the text by the heading “Special Provision for Wine Vision Open Balkan” and by numbering with a letter suffix (4a, 6a, 16a, 17a and the like).
Where a special provision and a provision of the General Rules govern the same matter, the special provision applies to this event. In all other respects, the General Rules apply unchanged.
I. General Provisions
Article 1
The fair events organized by Belgrade Fair aim to enable: the exhibition of products and the offering of services from the country and abroad intended for the market; the presentation of technical and other achievements from the economic fields included in the program of a given event; the establishment and maintenance of business relations and the conclusion of business contracts between exhibitors and buyers; and the advancement of domestic and international trade and of business and technical cooperation.
Article 2
Fair events are held in indoor, semi-open and outdoor exhibition space and on the adjoining part of the Sava river surface. Belgrade Fair determines the content, duration and working hours of individual events.
Article 3
Legal entities engaged in the production or trade of goods, or in the provision of services, from the economic branches for which the event is organized, may participate as exhibitors. Belgrade Fair determines the product and service groups in accordance with the event program. The exhibition of products not included in the program is not permitted.
II. Conditions of Participation
Article 4
1. Only unused exhibits may be displayed at events. Exceptionally, if the program so provides, museum, archival and other similar exhibits may be displayed.
2. At events designated by the Fair, retail sale of goods may take place, in accordance with the law.
3. Participants may exhibit in their own name and for their own account, and for the account of or in the name of another organization.
4. An exhibitor may not assign the leased exhibition space to another party, in whole or in part — the exhibitor has no right of sublease.
5. All exhibitors are required to register in the exhibitor register and pay the applicable registration fee.
Special Provision — Wine Vision Open Balkan
Article 4 §5 — Categories of Exhibitors
Three categories of exhibitors are established for this event. The category is determined by the number of leased stands and by the role in bringing other participants, not by activity. Solo exhibitor — exactly one stand, free choice, pays €70 + VAT registration fee per invited co-exhibitor. Lead exhibitor — two or more stands on request, mandatory invitation of co-exhibitors, no registration fee charged on the invited co-exhibitors. Co-exhibitor — no own lease; exhibits products; equipment and advertising governed by Article 4d.
Special Provision — Wine Vision Open Balkan
Article 4a — Stand Models and Co-exhibitor Capacity
Exhibition space is leased in standard models (4 m², 12 m², 24 m², 49 m²) or as a Workshop stand. For standard models, each model has an established maximum number of co-exhibitors. The Workshop stand is leased on request, and its size and maximum number of co-exhibitors are determined by separate agreement in each individual case. The maximum number of exhibitors on a stand comprises the stand holder (solo exhibitor or lead exhibitor) and the invited co-exhibitors. Standard models: 4 m² — 0 co-exhibitors, 1 total. 12 m² — 0 co-exhibitors, 1 total. 24 m² — 1 co-exhibitor, 2 total. 49 m² — 2 co-exhibitors, 3 total.
Special Provision — Wine Vision Open Balkan
Article 4b — Solo Exhibitor
1. Leases exactly one stand, choosing the model freely, and exhibits its own products on it.
2. May invite co-exhibitors in the number corresponding to the stand model (Article 4a). Stands of 4 m² and 12 m² do not give the right to invite co-exhibitors.
3. Pays a registration fee of €70 + VAT for each invited co-exhibitor, in dinar countervalue at the rate stated on the order.
4. Additional equipment and advertising space on the stand are leased solely by the solo exhibitor. Its co-exhibitor has no right to lease equipment or advertising space independently.
Special Provision — Wine Vision Open Balkan
Article 4c — Lead Exhibitor
1. Leases two or more stands, on request submitted to the organizer.
2. Is required to invite co-exhibitors and assign them stands at its own discretion, observing the capacities from Article 4a according to the size of each stand.
3. For co-exhibitors brought by the lead exhibitor, no registration fee is charged.
4. The lead exhibitor may also exhibit products on one of its stands, if it produces, imports or represents products from the event nomenclature.
5. Co-exhibitors of the lead exhibitor may independently lease additional equipment and advertising space, independently of the holder, and bear that cost themselves.
6. The status of lead exhibitor is recognized for associations, chambers, clusters and official representatives, and for other entities with the organizer's approval.
Special Provision — Wine Vision Open Balkan
Article 4d — Co-exhibitor
1. Participates solely by invitation of one solo exhibitor or one lead exhibitor and exhibits its own products on the assigned stand.
2. One co-exhibitor belongs to exactly one exhibitor; the same entity cannot be a co-exhibitor of several exhibitors at the same time.
3. The stand assignment is final: the co-exhibitor may not further invite its own co-exhibitors nor assign the allocated space.
4. Right to independent lease of equipment and advertising space: not available with a solo exhibitor, available with a lead exhibitor.
5. Each co-exhibitor registers in the exhibitor register on a separate application, accompanied by a co-exhibitor authorization.
6. The exhibition of products not listed in the Special Conditions of Participation is not permitted.
7. Belgrade Fair determines, individually for each event, the minimum exhibition space that an exhibitor may lease.
III. Submission and Acceptance of Applications, Allocation of Exhibition Space
Article 5
1. To participate, an application for participation and mandatory registration in the exhibitor register are submitted, on the forms issued by Belgrade Fair. The deadline is stated on the Fair's materials. Applications must be signed by hand and stamped with the seal from the exhibitor's business correspondence.
2. Applications for participation and mandatory registration are deemed contracts concluded between the applicant and Belgrade Fair.
Article 6
1. Belgrade Fair has the right to accept or not accept an application, and may, depending on the location, increase or decrease the size of the space relative to the area applied for.
2. The Fair makes the decision on acceptance within 15 days of receiving the application and notifies the applicant thereof.
3. If the Fair does not notify the applicant within that period, the application is deemed accepted.
4. An exhibitor may withdraw an application within 15 days, provided that the Fair has not confirmed acceptance in the meantime.
5. If the exhibitor withdraws after that period or after confirmation, it is obliged to pay the rental, the registration fee and other costs arising from the withdrawal. Exceptionally, the Fair may release the exhibitor from this obligation in justified cases.
6. In the event of withdrawal, the Fair reserves the right to freely dispose of the allocated space.
Special Provision — Wine Vision Open Balkan
Article 6a — Leasing via the Digital Platform
The leasing of stands is carried out via the event's digital platform. Upon selection of a stand, the system generates an order, on the basis of which the Fair issues a proforma invoice; the terms and the payment deadline are stated on the order and accompanying documentation. Payment deadlines are fixed and system-controlled. Upon expiry of the deadline, the reserved stand is returned to open sale. The application and confirmation of the reservation bind the exhibitor in accordance with Articles 5 and 6 of these Rules.
Article 7
Belgrade Fair allocates the exhibition space and determines the place of exhibiting, on the principle of grouping related economic branches or by other criteria. The Fair reserves the right to relocate an exhibitor if this is in the interest of the event. The lease price for island (+30%), front (+20%) and corner (+10%) space is increased upon the exhibitor's express request. Upper-floor surfaces are charged additionally (50% of the price of raw space). The exhibitor is obliged to observe the opening, closing and working-hour times.
IV. Space Rental and Service Prices
Article 8
Belgrade Fair determines the lease price, the registration fee and the individual service prices; by signing the applications, the exhibitor accepts the Fair's prices. Rental is calculated by gross area, and each started square meter is counted as a whole. Complaints regarding invoices are submitted within 7 days of receipt.
V. Construction and Arrangement of Exhibition Space
Article 9
The exhibitor designs, mounts, arranges and dismantles its stand at its own expense — by engaging the Fair's design office, registered contractors or otherwise. The construction must comply with technical and safety regulations (stability, electrical installations, fire protection). Each contractor has the design certified at the Fair's Design Office, in three copies, no later than three days before the start of mounting; incomplete designs are not accepted. The Design Office certifies the design within 3 days. The built stand must fully correspond to the certified design. Works are carried out from 08:00 to 20:00; the stand must be mounted and packaging removed no later than 24 hours before opening. Damaging parts of the hall (nailing, drilling, gluing, welding) is prohibited.
Article 10
Technical conditions: the stand is mounted solely within the marked footprint; elements may not exceed the footprint or obstruct evacuation. The permitted height of partition walls is 4 m; for elements above 4 m a fee of €20/m² is charged. The wall facing the aisle may not be longer than 1/3 of the stand side. Company signs are placed on the face of the stand, at least 1 m from the neighbor. The noise level may not exceed 50 decibels. Electrical network: 220 V single-phase / 3×380 V three-phase, 50 Hz; the connection is provided by the Fair after inspection of the installation. Easily flammable materials may not be used for decoration; welding, varnishing and similar works only with the consent of the fire protection service and in the absence of visitors.
Article 11
Dismantling: the deadline is set for each event (minimum 1, maximum 5 days), during hall working hours 08:00–20:00. The exhibition space is returned to the Fair in the condition in which it was handed over. Damage is determined by a commission in the presence of the exhibitor's representative.
VI. Exhibits
Article 12
For exhibits taller than 3 m, of large dimensions/weight, or with a load exceeding 500 kg/m², data on dimensions and weight are submitted with the application. The exhibitor introduces safety measures for the protection of people and property. Exhibits are not placed outside the leased space. Prototypes are visibly marked.
Special Provision — Wine Vision Open Balkan
Article 12 §6 — Retail Prices
On exhibits intended for retail, retail prices must be visibly displayed on each exhibit. Applied in connection with Article 15 (retail at the stand).
VII. Insurance
Article 13
Exhibits and the exhibitor's property must be insured against theft, damage and the like, for the period from the unloading of goods, mounting, the duration of the event, and dismantling, up to loading. The exhibitor insures the goods through insurance companies in the country or abroad. If the exhibits or other property of the exhibitor are not insured in one of the ways stated in the preceding paragraph, the exhibitor bears full responsibility for any damage to such exhibits or other property. The Fair assumes no responsibility for accidents or injuries to the exhibitor or engaged persons.
VIII. Forwarders and Customs
Article 14
The Fair's territory is a customs area for foreign goods. Foreign exhibitors arrange their relations with customs through an official representative or an authorized forwarder. Uncleared goods not removed within the deadline are stored in customs warehouse space at the exhibitor's expense. The Fair bears no responsibility for damage to foreign goods during storage.
IX. Sale of Exhibited Goods
Article 15
1. It is permitted to negotiate the sale of exhibited goods, as well as the retail sale of goods intended for wide consumption, at events designated by Belgrade Fair in accordance with the law. Sold goods may not be taken from the Fair or removed from the stand before the end of the event, except for goods sold at retail.
2. Formalities regarding the purchase and customs clearance of foreign goods are handled by domestic buyers and foreign exhibitors, or by their representative or forwarder.
Special Provision — Wine Vision Open Balkan
Article 15 — Retail at the Stand
This designates the event as one at which retail is permitted within the meaning of paragraph 1 of this article and Article 4, paragraph 2. Retail at the stand is permitted provided that the exhibitor brings and uses its own fiscal cash register and operates in accordance with the fiscalization regulations. The right to retail belongs to the solo exhibitor and the co-exhibitor (with both types of exhibitor that invite it). Goods sold at retail may be removed before the end of the event; other sold goods may not be removed before the end.
X. Exhibitor Passes and Tickets
Article 16
The exhibitor uses passes for free and unpaid entry. Based on the leased stand area, the exhibitor is entitled to a certain number of passes free of charge. Co-exhibitors receive one pass each free of charge. Additional passes may be purchased per the price list. The Fair reserves the right to withdraw a pass from an exhibitor in case of misuse.
Special Provision — Wine Vision Open Balkan
Article 16a — Sale of Tickets for the Event
The sale of tickets for the event is within the exclusive competence of Belgrade Fair. The Fair determines prices, sales channels and conditions of visitor entry. Exhibitors, co-exhibitors and third parties may not independently sell tickets or organize the charging of entry to the event.
XI. Vehicle Parking
Article 17
Exhibitors use the Fair's parking space under the established conditions. Based on the leased stand area, the exhibitor is entitled to a certain number of parking passes free of charge. Co-exhibitors receive one parking pass each. Additional passes may be purchased per the price list. A pass (whether free or purchased) does not include the reservation of a parking spot or the safekeeping of the vehicle. Without the Fair's written consent, the parking area may not be used for advertising purposes.
Special Provision — Wine Vision Open Balkan
Article 17a — Parking Organization and Management
The organization and management of parking during the event are within the exclusive competence of Belgrade Fair, including the determination of capacity, prices and usage regime. Exhibitors and third parties may not independently organize the charging or management of parking on the Fair's premises.
XII. Promotion and Advertising
Article 18
Exhibitors use advertising means within the framework of these rules: advertising in the exhibitor register and official publications, display of advertisements on designated surfaces and on stands above 4 m, and the distribution of leaflets. Without the Fair's written consent, exhibitors may not place advertising elements or advertise third parties with whom they have a business relationship (POS materials, free distribution of drinks and food for promotional purposes). Audio advertising and music are permitted only if they do not disturb other exhibitors, with prior notice to the hall inspector; the time and duration of promotions and shows are reported in advance. Only business advertising in accordance with the International Code of Fair Practice is permitted.
XIII. Recording of Exhibits and Screening of Films
Article 19
Recording for advertising purposes is provided by the Fair or by a person engaged by the exhibitor, under the Fair's conditions. Belgrade Fair reserves the right to record exhibits and stands free of charge and to publish and use such recordings.
XIV. Powers of Belgrade Fair
Article 20
Belgrade Fair reserves the right to: cancel or change the date of an event (with notice at least one month in advance); expand or restrict the event in duration and nomenclature; set the prices of space, services, parking and tickets; remove exhibits that endanger people or property; prohibit demonstrations without safety measures; remove advertising material outside designated places; remove staff who do not observe order; suspend exhibiting for an exhibitor who, despite warning, breaches the rules; prescribe and charge penalties; and appoint legal entities authorized for forwarding, catering, logistics and other services.
XV. Compensation for Damage
Article 21
Belgrade Fair is not liable for damage arising from the exercise of its rights under these rules. The Fair and exhibitors are entitled to compensation for damage arising from breaches of the rules, in accordance with the Law on Obligations.
XVI. Court Jurisdiction
Article 22
The positive legal regulations of Serbia apply to the relations between the Fair and exhibitors. The court in Belgrade has jurisdiction over disputes.
XVII. Binding Nature of the Rules
Article 23
1. The General Rules are an integral part of the applications for participation and are binding on the Fair and the exhibitor.
2. Belgrade Fair may prescribe, for individual events, Special Rules binding on exhibitors.
Special Provision — Wine Vision Open Balkan
Article 23 — Overview of Special Provisions
The special provisions in this text are adopted under paragraph 2 of this article and relate to: 1) Article 4 — categories of exhibitors, co-exhibiting capacities, registration fee, and exemption of the lead exhibitor's co-exhibitors; 2) Article 6a — leasing via the digital platform; 3) Article 15 — retail at the stand with a fiscal cash register; 4) Articles 16a and 17a — exclusive competence of Belgrade Fair over ticket sales and over parking. In all other respects, the General Rules apply unchanged.